University of Texas at San Antonio Administrative Associate (Temporary Pool) in San Antonio, Texas
Title of Position Administrative Associate (Temporary Pool)
Requisition Number NBES20170203P
Department Posting Name UTSA Temporary Pool
Location Main Campus, Downtown Campus, Inst Texan Cultures
Recruitment Type External
Position Type This is a Classified, non-benefits eligible, position.
Grant Funded? No
Hours per week Varies
If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked
Varies based on departmental need
If Temporary, Ending Date
Recruiting Rate Commensurate with position and experience
Beginning Salary Flexibility Yes
Pay Basis Hourly
Required Education Graduated High School or completed GED
Do you want to allow additional experience to substitute for required education? No
Field of Study
MS Office Experience Required
Will this position require driving a UT or personally owned vehicle? No
Other Computer and Software Skills Required
Experience and Other Skills Required
Administrative Associate I requires four years of increasingly responsible administrative, clerical or office experience.
Administrative Associate II requires six years of increasingly responsible administrative, clerical or office experience.
Senior Administrative Associate requires nine years of increasingly responsible administrative, clerical or office experience.
Do you want to allow additional education to substitute for required experience? Yes (1 Year Education = 1 Year Experience)
Other Skills Preferred
-Experience with any program in the Microsoft Office suite to include Word, Excel, PowerPoint, Outlook, and Access
-Knowledge of current methods and systems of bookkeeping, filing, and purchasing
-Advanced knowledge of university organizational structure, policies, rules and procedures
Description of Job Duties
Duties may include one or more of the following based on departmental need.
-Composes, types, edits, proofreads and produces in final form correspondence, forms, reports and other documents.
-Develops and oversees the maintenance of office filing systems.
-Maintains complex and confidential files for administrators. -Assists in preparing departmental budgets by gathering and compiling information and making recommendations. -Collects data from various sources and analyzes for accuracy, completeness and relevance. Prepares complex, statistical, technical, financial, confidential and other various reports. -Initiates paperwork or electronic documents for faculty and staff appointments. Coordinates courses and faculty teaching schedules. -Supervises clerical staff members. Monitors workload, determines work priority and evaluates job progress. -Performs other duties as assigned.
Posting Open Date 01/05/2018
Posting Close Date at midnight on 05/31/2018
Open Until Filled No
Special Notes To Applicants
Note 1: This is a UTSA non-benefits eligible temporary pool and will remain open until May 31, 2018. Positions will be filled as they become available. May be filled at any administrative level (I/II/Sr.) based on departmental need.
Note 2: -UTSA is a tobacco-free campus.
Note 3: -UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.
Note 4: -This is a security sensitive position. Employment is contingent upon a successful background check.