Prairie View A&M University Administrative Associate I (CEP) in Prairie View, Texas

Job Title

Administrative Associate I (CEP)


Prairie View A&M University


Adloc Cooperative Extension Programs

Proposed Minimum Salary

$10.28 hourly

Job Location

Prairie View, Texas

Job Type


Job Description

Works under supervision and performs entry-level administrative support work. Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.


  • Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments.

  • Receives, sorts, and routes mail received at the front desk and performs other mail services.

  • Makes arrangements for meetings, appointments, conferences, and travel.

  • Provides backup support to other administrative associates as needed.

  • Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files.

  • Prepares and proofs materials for reports and other publications.

  • Prepares, modifies, and verifies documents.

  • Maintains office supplies and equipment.

  • Maintains office reference materials including online office materials.

  • May deliver, pick up, or receive documents, supplies, equipment, or materials.

Required Education and Experience:

  • High school diploma.

  • One year of related experience.

Preferred Education and Experience:

  • Some college courses.

  • Two to three years of related experience.

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Ability to multitask and work cooperatively with others.

  • Effective verbal and written communication skills.

Preferred Knowledge, Skills and Abilities:

  • Moderate working knowledge of Microsoft Office Suite.

  • Working knowledge of iCloud scheduling.

  • Punctuality and dependability.

  • Organizational skills.

  • Demonstrate professional and business etiquette.

Job Posting Close Date:

  • 06/06/2018

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

  • Cover Letter

  • Resume or Curriculum Vitae

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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