Pilot Thomas Logistics Administrative Assistant (Odessa, TX) in Odessa, Texas

Position Summary:

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Duties and Responsibilities:

  • Use computers for various applications, such as database management or word processing
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
  • Create, maintain, and enter information into databases
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
  • Maintain scheduling and event calendars
  • Complete forms in accordance with company procedures
  • Schedule and confirm appointments for clients, customers, or supervisors
  • Make copies of correspondence or other printed material
  • Locate and attach appropriate files to incoming correspondence requiring replies
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters
  • Provide services to customers, such as order placement or account information
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
  • Conduct searches to find needed information, using such sources as the Internet
  • Manage projects or contribute to committee or team work
  • Mail newsletters, promotional material, or other information
  • Order and dispense supplies
  • Learn to operate new office technologies as they are developed and implemented
  • Special projects as requested
  • Performs other duties as assigned

*Minimum Education and Experience: *

  • High School Diploma or GED
  • 0 - 2 years administrative assistant experience
  • Must have proficiency in Microsoft Word, Excel, Power Point and Outlook
  • Must have experience with calendar management and scheduling appointments
  • Must have excellent verbal and written communication skills

Working Conditions:

  • Adheres to all safety and environmental considerations
  • Have a strong commitment to safe working practices
  • Wears Personal Protective Equipment at all times while in the production environment
  • Is alert and observes corrects, and reports unsafe conditions

Pilot Thomas Logistics is an Equal Opportunity Employer

Medical, Dental, Vision, Short and Long Term Disability, Voluntary AD&D;, Voluntary Life, Spousal Life, Dependent Life, Matching 401(k), Health/Dependent FSA and Tuition Reimbursement.

Job Start/End Date: 24-Apr-2018 to 23-Jun-2018 (EST)

Department: Office Staff

Location: Odessa, TX, USA

Employment Type: Full Time