City of Killeen Principal Secretary (Engineering) in Killeen, Texas

To perform a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the Engineering Division and support the capital improvement program.

Essential Duties:

Performs routine and complex clerical and administrative work in support of the Engineering Division's construction and inspection programs and daily operations including items such as payroll and personnel transaction processing.

Reviews and assembles contracts/amendments, subcontracts and procurement documents, change orders, work orders, supplemental agreements, time extensions, pay applications etc. for completeness and accuracy for approval by the City Engineer.

Maintains complex construction project records and processes related reports required of federal and state agencies in accordance with Texas Department of Transportation Local Government Project Procedures. Composes types and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness.

Frequent contact with public by telephone and face to face in an office setting; routes callers or provides information as required; refers the public and callers to other agencies when necessary.

Receives and handles disposition of complaints requiring considerable tact and judgment to maintain good will.

Receives, stamps, and distributes incoming mail and process outgoing mail.

Organizes, scans, and updates document management files to archive permanent Public Works construction drawings, inspection reports, and other permanent project files.

Establishes and maintains filing systems using independent judgment; acts as custodian of departmental documents and records.

Prepares requisitions, budget transfers, track budget expenditures; assist in the preparation of the annual budget.

Assists in researching city, state and federal ordinances, statutes and opinions, departmental policies and procedures to ensure compliance with same. Serves as secretary to various employee committees;

Inputs data to standard office and departmental forms; compiles data for various reports.

Searches various files and records for detailed information involving judgment in selecting appropriate data. Assists in the preparation of materials for the City Engineer and Engineering staff as necessary for meetings and presentations.

Makes travel arrangements and various reservations for divisional personnel as needed, processes travel reimbursement forms.

Assists in maintaining the inventory of office supplies.

Ensures compliance with the Davis-Bacon Act, the Department of Labor, and federal wage provisions requirements on applicable contracts.

Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations; possesses and maintains a valid driver's license, if required, and complies with City of Killeen driving policy accordingly.

Performs other duties as assigned.

Required Minimum Qualifications:

Education and Experience:

  1. Graduation from high school or equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and
  2. Two (2) years of increasingly responsible related experience; or
  3. Any equivalent combination of education and experience. Knowledge, Skills and Abilities:

  4. Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices;

  5. Knowledge of business English, spelling and commercial math;
  6. Ability to deal tactfully and courteously with the public; ability to communicate effectively, verbally and in writing; ability to handle stressful situations; and
  7. Ability to type 40 wpm net;
  8. Ability to maintain regular and punctual attendance.

Job Title: Principal Secretary (Engineering)

Closing Date/Time: Thu. 04/26/18 5:00 PM Central Time

Salary: $12.48 Hourly

Job Type: Full-time

Location: Public Works/Engineering/Street Operations Building - Killeen, Texas

Job Title: Principal Secretary (Engineering)

Closing Date/Time: Thu. 04/26/18 5:00 PM Central Time

Salary: $12.48 Hourly

Job Type: Full-time

Location: Public Works/Engineering/Street Operations Building - Killeen, Texas