Rice University Music Admissions Assistant/Receptionist in Houston, Texas

Position Information

Position Summary

The Music Admissions Assistant / Receptionist will provide support to the Shepherd School of Music. S/he will assist in the coordination of music applications, provide information to prospective students, arrange prospective student visits and act as the receptionist for The Shepherd School of Music. This position manages general email accounts for Music Admissions and the Shepherd School and provides some clerical support, along with assisting faculty with administrative duties.

Education Required

HS Diploma or equivalent

Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred

Bachelor’s degree.

Type of Experience

Related office experience.

Substitution for Experience Requirement

May substitute additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.

Experience Preferred
  • Experience working in a university environment.

  • Customer service and or marketing experience.

Skills Required
  • Proficient computer skills and demonstrated experience with office software and email applications.

  • Demonstrated success in following through and completing routine tasks.

  • Advanced organizational skills and attention to detail.

  • Advanced verbal and written communication skills.

  • Excellent customer service and interpersonal skills.

  • Ability to prioritize and multi-task.

Skills Preferred
  • Knowledge of classical music.

  • Proficiency with Filemaker Pro 6.0.

  • Knowledge of video editing software/programs.

Internal / External Contacts

INTERNAL: Extensive contact with faculty, staff, current students, prospective applicants and their families, campus departments including, Graduate and Postdoctoral Studies, Registrar, Office of International Student and Scholars, Financial Aid, Undergraduate Admissions, Shepherd Society members and other departments as needed.

EXTERNAL: Extensive contact with prospective students and their families, Shepherd School Alumni and the Rice community.

Physical Demands

Most of time spent in typical office environment, but must be able to move from one building to another on campus. Interruptions are frequent and often must work under pressure.

Working Conditions

There are times when the workload is extremely heavy, particularly at the beginning and end of each semester, and to meet application and audition deadlines.

Security Sensitive


Job Title: Music Admissions Assistant/Receptionist

Department: Shepherd School of Music

Full Time/Part Time: Full-Time

Requisition Number: S18426

Open Date: 05/16/2018

Salary Information: Salary Commensurate with Experience and Qualifications

Work Schedule: Monday through Friday, 8:30 a.m. to 5 p.m.

Benefits Eligible: Yes

Eligible for Overtime: Yes

Experience Required: 3 years

Quick Link for Posting: http://jobs.rice.edu/postings/14587

Job Duty Name: Essential Functions

Description of Job Duty: - Generates routine communications; coordinate production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. - Plans and schedules calendar(s) and resolves calendaring conflicts. - Processes and monitors financial transactions, including discrepancies resolution. - Maintains office supplies and equipment; obtains vendor quotations, as needed. - Serves as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representatives. - Maintains approved content on websites. - Performs all other duties as assigned.

Percentage of Time: 100