Catholic Health Initiatives Administrative Assistant Sr-Full Time in HOUSTON, Texas

Administrative Assistant Sr-Full Time


Baylor St. Luke’s Medical Center - A quaternary care facility that is home of the Texas Heart® Institute, a world-class cardiovascular research and education institution founded in 1962 by Denton A. Cooley, MD–consistently ranked as one of the nation’s best in Cardiovascular Services & Heart Surgery. The first hospital in Texas and the Southwest designated a Magnet® hospital for Nursing Excellence by the American Nurses Credentialing Center, receiving the award four consecutive times. Baylor St. Luke’s is home to three freestanding community emergency centers (Holcombe, Pearland, and San Felipe) offering adult and pediatric care–treating more than 51,000 patients annually. The hospital holds a collaborative partnership with Baylor College of Medicine and affiliations with The University of Texas Medical School at Houston, The University of Texas Medical Branch (Galveston), Houston Baptist University, and Prairie View A&M University.

Oversees a variety of executive office Functions requiring independent judgment and interacting at all levels of the organization including c-suite and national executives. Provides support and a wide range of complex, confidential, and administrative duties to named executive officers.


Minimum Job Qualifications

Minimum Education:

  • Associate's Degree Experience may substitute for the education

  • Advanced Microsoft Office product competency, which may be tested through pre-employment assessment

Minimum Experience:

  • At least five (5) years previous administrative support experience

Minimum Knowledge, Skills, and Abilities:

  • Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion

  • Must be self-motivated, and able to take ownership of projects/assignments

  • Must be a team player with excellent follow-up and customer service skills

  • Strong interpersonal, verbal, and writing skills

  • Interpersonal skills in dealing with guests and team members

Position Responsibilities

  1. Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor

  2. Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail

  3. Acts as direct assistant to the manager/department and handles special projects as assigned

  4. Arranges, Participates in, and Implements conferences and meetings

  5. Provides information to staff

  6. Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

  7. Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations

  8. Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office

  9. May conduct limited research for information

  10. Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and Ensures the general operations of the office are functioning to maximum capacity

  11. Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and Coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area

  12. Represents named executive officer(s) as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment Functions for executives or facility as well

  13. Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping

  14. Provides supervision and general project management for special requests by named executive officers to ensure appropriate follow through actions

Job Administrative/Clerical


Daily Schedule Days

Scheduled Hours per 2-week Pay Period 80

Weekends Required Occasional

Req ID: 2018-R0157685