Texas Employer Administrative Clerk Business Development in EL PASO, Texas
***IMMEDIATE OPPORTUNITY!*** Under direct supervision, performs a variety of tasks in the preparation and maintenance of files for Business Development (50%) and School Age (50%) Administrator. Assists as clerical support to Business Development and School Age Divisions. EXPERIENCE: Two (2) years experience in clerical work involving high level of mathematical accuracy using addition and subtraction, division and multiplication, percentages, fractions and conversions from one measurement to another. Intermediate level of record keeping required; or equivalent combination of experience and training that provides the required knowledge, skills and abilities. EDUCATION: High school graduate or equivalent required per company policy. LANGUAGE: English to be able to communicate with others. DRIVER'S LICENSE: Must have access to a vehicle with required liability insurance and valid driver s license to be able to drive on company s behalf during business hours. REQUIREMENTS: 1. High level of mathematical accuracy required. 2. Some knowledge of accounting and bookkeeping would be helpful. 3. Working knowledge of personal computer and excel, word, and access MS software applications required. 4. Some Auditing experienced preferred. 5. Ability to understand complex written and verbal instructions required. 6. Must be able to establish and maintain effective working relationships with coworkers. 7. Good telephone, writing, and conversational skills required. 8. Requires initiative, judgment, and the ability to work under pressure. JOB DUTIES: 1. Coordinates and manages scheduling of activities, programs and services. 2. Conducts research on business development opportunities for corporate partnerships. 3. Schedules corporate partnership opportunities presentations. 4. Conducts markets research for local competitors and submits reports to Business Development Administrator. 5. Provides accurate record keeping and reporting including attendance records, receipts and deposits, statistical data, time cards review, USDA findings, grants, contracts, and expendituire reports. 6. Maintains files and records to include staff records and licensing information for all sites ensuring proper filing and storage. 7. Creates and maintains licensing database for all after school, summer camps and intercession programs and assists with documentation necessary to process and renew licenses. 8. Creates and maintains training logs and licensing training requirements for school age staff. 9. Prepares and maintains computer word processing files, databases, and spreadsheets. 10. Maintains staff files, to include training documentation and copies of records sent to be filed in personnel folders at Human Resources. 11. Takes, prepares and distributes minutes of meetings and prepares for meetings as needed. 12. Maintains attendance records of administrative staff, and prepares necessary documents for Human Resources, payroll, and pertinent board committees. 13. Orders office supplies as needed and equipment as requested. 14. Assists in final preparation of department and staff objectives and evaluations as needed. 15. Runs reports as requested. 16. Prepares budget reports and other financial documents as needed. 17. Creates and/or types correspondence as requested. 18. Assists in compiling grant applications and contracts. 19. Manages phones, voice mail for designated staff. 20. Assists in YWCA special planning and events.