LAMAR UNIVERSITY Scholarship Coordinator 999684 in BEAUMONT, Texas

Scholarship Coordinator 999684 Job Summary / Basic Function SUMMARY OF JOB DESCRIPTION : Lamar Institute of Technology seeks a qualified candidate experienced in bookkeeping and administrative/clerical support for the Development/Foundation Department. This position reports to the Executive Director of Development/Foundation and serves as primary coordinator for all scholarship activity including informing students on matters regarding scholarships. DUTIES AND RESPONSIBILITIES : Offer exceptional customer service in a student and donor centered professional environment. Serve as receptionist for the department. Provides scholarship information for students, donors, faculty and staff as requested. Conduct monthly reconciliations of bank accounts. Maintain records and reports of financial transactions of scholarship accounts; posting transactions to accounting journals and software and reconcile; ensure legal requirements compliance. Track, monitor and reconcile budgets for the division. Keep master calendar for department. Safeguard sensitive and confidential information. Establish and maintain effective working relationships across campus and with institutional partners. Schedule and arrange meetings; take minutes as requested. Assist with the coordination of scholarship promotions, special projects, fundraisers and events. Coordinate the production of flyers, newsletters, brochures, etc. for Development/Foundation office. Assist with updating the Development/Foundation section of the catalog and website. Assist with department correspondence and reports. Serve as a resource person for department chairs. Assist the Executive Director of Development/Foundation with professional travel arrangements and travel documents. Order offices supplies as appropriate. Supervise and prepare payroll records for student workers as assigned. Maintain files for the department. Perform all other duties as assigned. Minimum Qualifications QUALIFICATIONS : Required: AAS degree in Office Technology Administration or related field, or High School Diploma/GED and 4 years of experience in a progressively responsible administrative support position. Knowledge of bookkeeping and reconciling accounts. Experience with software applications to include Microsoft Office Suite. Skill in using standard office equipment: computer, scanner, fax, copier, multi-line phone system KNOWLEDGE , SKILLS AND ABILITIES : Must be proficient in Microsoft Office Suite. Must have the ability to answer and direct calls through a multi-line phone system. Must be able to implement procedures, and interpret rules, regulations and policies. Must understand and practice confidentiality of student and donor information. Must have excellent people skills and ability to resolve conflict. Must have ability to deal with people in professional manner and represent LIT in professional manner. Must possess excellent oral and written business communication skills. Must be able to prioritize and manage multiple tasks to meet deadlines. Must be detail oriented, work with minimum supervision in a fast-paced work environment. PHYSICAL DEMANDS : The physical demands are those consistent with working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of the essential functions of this job, work is normally performed in a typical interior/office work environment with moderate noise. Evening and weekend work hours and travel may occasionally be required. Preferred Qualifications Preferred: Experience with schola