The University of Texas at Austin Administrative Assistant in Austin, Texas

Administrative Assistant

Hiring department

Religious Studies

Monthly salary

$1,333+ depending on qualifications

Hours per week

20.00 Flexible from 800AM to 500PM

Posting number

18-05-14-01-9020

Job Status Open

FLSA status Non-exempt

Earliest Start Date Immediately

Position Duration Funding expected to continue

Position open to all applicants

Location Austin (main campus)

Number of vacancies 1

General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply

  • A Letter of Interest is required in order to apply.

  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Support the Chair and the Executive Assistant in the Department of Religious Studies with administrative tasks and projects with a professional and reliable consistency.

Essential Functions

Coordinate daily activities at front desk area, which include answering telephone calls, greeting visitors and directing inquiries from students and the general public. Run errands and coordinate mail. Maintain an accessible and functional office with organized filing, well-stocked supplies, and operating facilities and equipment. Maintain break room supply inventory. Maintain departmental directory, internal directories and mailboxes. Process service-related requests. Manage rooms reservation system for events and meetings and prepare meeting room for events. Maintain a calendar and update the department's website with current news and events. Prepare all fliers and announcements to be distributed to faculty and students. Assist with seminars, conferences, graduation, and other special events planning. Provide general office support with course instructor surveys and other academic support. Coordinate projects assignments for student workers. Coordinate visitor and guest speaker arrangements, including hotels and flights as well as meeting itineraries, as requested. Provide assistance with travel authorizations and entertainment payments for the department. Serve as liaison for the College of Liberal Arts Centralized Business Services area and other entities on campus as necessary.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school diploma or GED. Three years of clerical experience. Experience with direct in-person customer service. Excellent interpersonal communication skills. Ability to communicate effectively, both orally and in writing. Ability to work both as a member of a team and independently. Excellent organizational skills. Experience working with Microsoft Word and Excel. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated advanced competency in direct customer service, problem solving, or related job knowledge. Demonstrated superior organizational ability, negotiation skills, and works well under pressure. Experience identifying and effectively resolving problems in a timely manner. Experience working in a university environment and assisting individuals from diverse cultures.

Working conditions

None provided

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus