University of Texas at Arlington Development Coordinator [S00564P] in Arlington, Texas

Posting Number S00564P

Position Title Development Coordinator [S00564P]

Department VP for Development

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal


Salary Salary is commensurate based on qualifications and relevant experience

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Job Summary

The Development Coordinator will work directly and report to the Director of Development of the College of Liberal Arts and will support the development program for the College, which includes supporting the fund raising efforts of the Director of Development for the College. Responsibilities include managing day-to-day front line operations, researching, and gathering relevant data. Responsible for providing administrative support, program coordination, interaction with external constituencies and portfolio maintenance for assigned Director of Development.

Essential Duties and Responsibilities

Responsible for managing all administrative functions for the Director of Development. Research, identify and strategize with the Director on ways to engage, cultivate and steward major gift donors. Manage calendar and respond to inquiries by phone, mail, email or in person for the Director. Coordinate other cultivation and stewardship activities for the Director such as campus tours, luncheons or visits. Maintain Raiser’s Edge database records to track donor activity, record updates and accurate prospect management in coordination with the Prospect Coordination and Research team in the office of Development and Alumni Relations. Assist in prioritizing prospect portfolio and scheduling qualification, cultivation, solicitation and stewardship appointments, as assigned. Prepare materials for the Director’s appointments. Manage timelines and deadlines for the execution of development-related processes and ensure they are met. Coordinate with the Development and Alumni Relations Endowment Office to maintain updated information on all endowments housed in the unit and ensure proper procedures are followed for new proposals and agreements while facilitating and expediting processes. Coordinate the tracking of awarded scholarships within the College to ensure proper stewardship of donors. Serve as the point of contact for Development in the College for AcademicWorks. Coordinates travel arrangements and prepares vouchers for payment and reimbursement. Prepares documents regarding expenditures. Assist with items related to Alumni Relations for the College, including planning and arranging meetings or Development focused activities in conjunction with the Dean’s Staff, Director of Development, and Development and Alumni Relations team. Perform other duties as assigned.

Required Qualifications

Bachelor’s degree with two (2) years experience in project management or High School graduation with six (6) years of increasingly responsible administrative, secretarial, and clerical experience. Ability to effectively engage with a wide range of individuals including students, faculty, staff and volunteers while representing the College of Liberal Arts (CoLA) in a positive, professional manner with alumni community. Excellent organizational and communication skills; ability to prioritize workload for timely completion of important tasks; and ability to maintain confidential information. Proficiency with Microsoft Office products: Word, Excel and other common office software.

Preferred Qualifications

Prior work history at a higher education institution; the ability to work with a diverse student body, staff and constituents preferred. Ability to handle multiple tasks in a busy office in a professional demeanor. Familiarity with Raiser’s Edge, PeopleSoft, or related database software.

Working Conditions

Special Conditions for Eligibility

EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information

Number of Vacancies 1

Desired Start Date

Open Date

Review Start Date

Open Until Filled

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • What is the highest level of education attained?

  • GED

  • High School Diploma

  • Associates Degree

  • Bachelors Degree

  • Masters Degree

  • PHD

  • How many years of Administrative support experience do you have?

  • 0-2

  • 3-5

  • 6-9

  • 10 or more

  • How much experience in Raiser's Edge or a comparable fundraising database do you have?

  • None/less than 1 year

  • 1 to 2 years

  • 3 to 4 years

  • 5 or more years

  • How much experience do you have working in a development/fundraising, university or non-profit environment?

  • None/less than 1 year

  • 1 to 2 years

  • 3 to 4 years

  • 5 or more years

  • How much experience do you have in communicating with external constituents to facilitate appointments and other engagement opportunities?

  • None/less than 1 year

  • 1 to 2 years

  • 3 to 4 years

  • 5 or more years

  • How many years of experience do you have with time management and prioritizing tasks in a fast pace environment

  • None/less than 1 year

  • 1 to 2 years

  • 3 to 4 years

  • 5 or more years

  • What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc)? (Proficient is the highest skill level)

  • No skills/Basic

  • Intermediate

  • Advanced

  • Proficient

Documents Needed To Apply

Required Documents

  • Resume or CV

  • Cover/Interest Letter

Optional Documents